OFFICE ADMINISTRATORS: OFFICE OF THE DIRECTORS
M-Ploy Global Resourcing
- Undisclosed
- Contract Specialist EE position
-
Pretoria CBD
- Posted 26 May 2024 by M-Ploy Global Resourcing
- Expires in 18 days
-
Job 2568827 - Ref shashi@mployglo
About the position
OFFICE ADMINISTRATORS: OFFICE OF THE DIRECTORS
LOCATION
Pretoria
POSITION TYPE
Fixed Term Contract - 12 Months
PURPOSE
- To render effective and efficient office administration and secretarial support services to Directors..
QUALIFICATIONS - Grade 12 Senior
- Certificate (NQF 4)
EXPERIENCE - 1 year experience
JOB DUTIES / RESPONSIBILITIES
Secretarial Support - Manage the Directors' diaries
- Handle incoming calls
- Record messages
- Respond to queries by providing the required information
- Maintain internal and external stakeholder relations
- Provide secretariat support for the Director's meetings (take minutes, agenda ect.) in consideration of urgent core tasks
Administrative Support - Edit and format submissions, memos and other documents on behalf of the Directors
- Draft standard response on behalf of the Directors
- Maintain workflow and filing system electronically and manually.
- Respond to queries by providing the required information
- Track progress of actions, issue reminders and provide feedback to the Directors.
- Ensure that applicable processes (policies and procedures) are adhered with regard to outgoing and incoming submissions
- Prepare packs for all the meetings / workshop that the Directors attend
- Organise Directorates meetings (including logistics) and draft minutes and also support the Director with external meetings (This excludes project meetings of
- Sub directorates)
- Coordinate submission of strategic reports (PMDS, Annual Reports, Strategic Plans, Audit reports etc)
Desired Skills:
Desired Work Experience:
Desired Qualification Level:
M-Ploy Global Resourcing
About the agency
Refer to cvmaster.co.za
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